Enhancing the professionalism of financial advisors in the best interests of the consumer
Century Initiative Board of Stewards
Chair Bob Owens, CFP, CLU, CH.F.C.
Stewards Joe Dickstein, CLU
Kris Birchard, CLU, CH.F.C., TEP
Paul Brown, CLU, CH.F.C.
Susan St. Amand, CFP, CLU
Ted Polci, CFP, CLU, CH.F.C.
Terry Zive, CLU, CH.F.C., CHS

TERMS OF REFERENCE FOR THE CENTURY INITIATIVE BOARD OF STEWARDS

Mandate

The purpose and operations of the Century Initiative Board of Stewards are subject to the TFAAC Board policy “Statement of Committee Governance”.  The Board of Stewards directs the association’s efforts attaining a $5 million capital base independent of surpluses of other components of the organization.

Responsibilities

  • To file a yearly “progress report” to be published in the Annual Report; progress report to be circulated to Century Initiative members prior to distribution to the general TFAAC membership
  • To consider requests from the TFAAC Board to encroach on capital, before and after the attainment of $5 million
  • To liaise with the TFAAC Board
  • To review, annually, the Terms of Reference and forward to the Governance Committee

Composition

  • The Board of Stewards will be composed of members in good standing who are Century Initiative members but not TFAAC or CALU Board members; comprised of 6 appointed Stewards plus, the Chair and the Immediate Past Chair
  • Nominees to the Stewards will be independent from the purview of the TFAAC nominating process
  • Stewards elected to the Board of TFAAC or CALU must resign from the Board of Stewards
  • Nominees to the Board as Stewards will be subject to approval of the TFAAC Board
  • Chair is recommended from within the Stewards
  • Chair may be a past Chair of TFAAC or CALU after they have been away from their respective Boards for at least two years; they must come from the current Stewards or will have been a Steward in the preceding three years
  • Staff liaison to be the CEO or his/her designate

Term of Membership

  • Stewards - one three year term with two Stewards being replaced every year commencing in 2008
  • Chair – may serve in this capacity for one three year term only

Quorum

  • Majority of the total Board of Stewards, present in person or by phone.

Process

  • By consensus where possible.
  • Any question shall be referred to Robert’s Rules of Order.
  • Chair to receive information, agenda and minutes first for approval.
  • Agenda and meeting material to be distributed at least 3 working days in advance.
  • Chair shall NOT have a vote.
  • Any tie will give the Chair a casting vote.
  • Board business to remain with the Board until it is agreed to communicate this business beyond the Board

Meetings

  • As the Board of Stewards determines - to commit to meeting at least twice a year
  • Absence of three (3) meetings, member’s commitment is to be reviewed.

Amendment to Terms of Reference

  • Changes to the Terms of Reference must be approved by:
    • a 75% vote of the TFAAC Board; and
    • a 75% vote of Stewards; and
    • a 50% vote of Century Initiative members (must be members at the time of change)

Governance Parameters as approved by the TFAAC Board – March 18, 2005

  1. The TFAAC Board commits to the attainment of a $5 million capital base independent of surpluses of other components of the organization.
  2. Until $5 million is attained:
    • no capital can be used for operations
    • no income can be used for operations
    • Advocis must budget for at least a $250,000 annual contribution to capital
  3. Once $5 million is attained:
    • income can be used for annual budget
  4. Encroachment on capital, before or after the attainment of $5 million can only be for:
    • a significant threat to members
    • a significant opportunity to create value for members
  5. Any attempt to encroach on capital must be approved by:
    • a 75% vote of the TFAAC Board; and
    • a 75% vote of Stewards;
    •  if an impasse is experienced as a result of the above votes, then it goes to a 50% vote of Century Initiative members (must be members at the time of encroachment)