TERMS OF REFERENCE FOR THE TFAAC CHAPTER LEADERSHIP COUNCIL ("CLC")

Mandate

The purpose and operations of the Chapter Leadership Council are subject to the TFAAC Board policy “Statement of Committee Governance”.  The Chapter Leadership Council shall be responsible for the viability, health and direction of the chapter network in a manner that supports The Financial Advisors Association of Canada (TFAAC) strategic priorities. We will ensure the chapter network is vibrant and focused on providing added value to members. Additionally, we will:

• Maintain confidentiality, as outlined in the TFAAC Board Confidentiality Agreement.
• Review the Terms of Reference on an annual basis and forward to TFAAC Governance Committee.
• Report regularly to the TFAAC Board on the status of the chapter network.

Responsibilities

• Carry out our mandate in the interests of the members of the Association.
• Build a business plan for chapters to support the TFAAC Board’s vision to maximize member participation in the association. The guideline is to be the Operational Policies for Advocis Chapters.
• Review and manage the chapter network budget and individual chapter budgets on a monthly basis to ensure prudent fiscal management.
• Operate within the budget allocated to the Chapter Leadership Council by TFAAC annually.
• Deliver TFAAC program of professional development through the Advocis Chapters.
• Promote and assist sponsorship into the Chapter network.
• Be a conduit for communications between the chapter network and TFAAC.
• Encourage use of technology provided by TFAAC national office.

Composition

As per the Chapter Leadership Council nomination process:

• The Chapter Leadership Council will be composed of a minimum of six members in good standing, to a maximum of eleven.  Current or prior Chapter leadership experience is required.
• Upon approval by the Chapter Leadership Council, the CLC Nominations Committee shall submit the recommendation to the appropriate regional chapter leaders and executives for ratification; 
• When deemed necessary, the Chapter Leadership Council may appoint an individual to serve on the Chapter Leadership Council; 
• The Chapter Leadership Council Chair, Chapter Leadership Council Chair of Membership, and Chapter Leadership Council Chair of Program/Sponsorship shall be appointed by the Chapter Leadership Council on recommendation from the non-Regional CLC Nominations Committee;
• Composition of Chapter Leadership Council – regarding maximum number of members will be reviewed in 2013.
• Appointment shall be by the TFAAC Board based on recommendation from the Chapter Leadership Council
• Staff liaison shall be the President & CEO or his/her designate.

Term of Membership

• Two year term.

Quorum

• Majority of total Chapter Leadership Council membership present in person or by phone.
• Decisions may be taken by consensus vote as described above, in addition to during teleconference and in person meetings, by electronic means, which shall include electronic commerce and faxes.

Process

• By consensus where possible;
• Any question shall be referred to Robert's Rules of Order;
• Chair to receive information, agenda and minutes first for approval;
• Agenda and meeting material to be distributed at least 3 working days in advance;
• Chair shall NOT have a vote
• Any tie will give the Chair a casting vote
• Chapter Leadership Council business to remain with the Chapter Leadership Council until it is agreed to communicate this business beyond the Chapter Leadership Council.

Technical Advisors

• Where necessary in the opinion of the Chapter Leadership Council
• Technical advisors may sit through one or more meetings.

Meetings

• A minimum of six meetings annually;
• A maximum of three may be face to face
• Leadership Conference – National, annually
• Leadership Conference – Regional, annually (optional)
• Absence of three meetings - member's commitment reviewed.

Amendment to Terms of Reference

• By approval of the TFAAC Board.